- Lets start with your "LATER" pile: Begin to collect all the items from your desk which are associated with completed tasks and/or tasks without a deadline. Stack these items together & pop them into a file cabinet, box or bag nearby (see picture on right for example).
- Now, to the "NOW" pile: Collect anything that pertains to projects with an upcoming deadline, and/or projects you're currently working on. When collecting these items, place them with like papers/documents and file, or stack them accordingly. Next, place your most urgent items at the top of these documents so you have a grouping of items with most urgent to least urgent (this will help to guide you throughout the day). *If you'd like to go a step further, create labeled project file folders which hold all of said documents.
5. Got a Second?: Whenever you've found yourself with a second to spare (whether the boss is M.I.A. or you're on an annoying overseas 40 minute phone-call hold), tend to your "LATER" pile or your computer's "Desktop" folder. Begin sorting through this mess of items. When cleaning up your "LATER" pile, create an organizational filing system (either physical or digital) for completed tasks & TBAT's (To Be Accomplished Tasks). If you're sifting through your digital docs, be sure to start slow & tackle one project at a time. For instance, start with pictures, and slowly sift through each item making sure to label & store it in its proper digital place. Continue this technique for all the documents in your "Desktop" file. You'll be surprised, time will pop up randomly & organization will find its way into your life (generally, before you could ever force-feed yourself with it on a TTD list).
I'm a firm believer in surrounding yourself with serenity in order to feel serenity. Its common practice to choose friends wisely because of their possible effect in your life - so why not carry this same methodology into the spaces where we spend an abundance of time? While we may not have the opportunity to decorate the entire corporate office, take control of what you can - your cube, your desktop, your laptop, etc.
If you'd like assistance with your organizing endeavors, please contact Kensington at (312) 204-7332. Please add questions to the comments section below - we'll be sure to answer quickly!